The screens list

Reading the four status cards and the two status columns, choosing columns, exporting to CSV, and how search and sorting behave once there are more screens than fit on a page.

Screens in the main navigation lists every screen in the workspace, with a thumbnail of what each is showing.

The four cards

Along the top are counts by state. Clicking one filters the list to those screens. This is the way to list screens by status: the search box does not match status words.

These overlap on purpose, because connection and content are counted separately. An offline screen with changes waiting counts in both Offline and Pending sync, so the four cards do not add up to your total number of screens.

The two status columns

Status is about the connection. An online screen says Online. One that is not says when it was last seen instead, which is more useful than the word Offline: Last seen 12 minutes ago and Last seen Sep 28, 3:14 PM are different problems.

Once a screen has been gone more than a day, the status shows a date and time. A screen last seen in an earlier year shows the year in place of the time, such as Last seen Sep 28, 2020, so a screen that has been dark for years stands out. Hover over the status to see the full date and time. Times follow your own device's 12-hour or 24-hour setting.

Content status is about whether the screen has what it should be showing.

The two are independent. A screen can be perfectly online and still showing yesterday's playlist because today's has not finished downloading, and that is a normal state a few minutes after you change something rather than a fault.

A screen with nothing scheduled is not a separate state. If it is reachable and up to date, it reads Online and All content is up to date whether or not it has anything to play.

Choosing columns

The list opens with Name, Status, and Content status. Table settings shows, hides, and reorders columns. The ones you can add are Labels, State, Hostname, Player version, Device, Local IP, MAC, and Created.

Your choice is saved to your account, so the same columns are there next time, in any browser.

This is the quickest way to answer a question about one detail across the whole fleet, such as which player version each screen runs or which local IP address a screen picked up.

Exporting to CSV

Export downloads a CSV file of what the table shows: the columns you have chosen, and every row that matches your search, not only the page you are on.

Finding a screen

The search box looks only in the columns that are showing. With the default columns that means screen names. To find screens by a label's name, turn the Labels column on first. Search does not match notes, locations, or content, so a room written in the notes will not be found this way.

The list opens sorted A to Z by name, and numbers in names sort by value, so Screen 2 comes before Screen 10. Clicking a column header switches between ascending and descending.

Sorting by Status puts online screens first, then the rest ordered by how recently they were seen, which puts the screen that has been dark longest at the bottom. That is usually the one to look at first. Sorting by Content status groups everything that is not showing what it should, whether or not it is online.

Every screen, playlist, and settings tab has its own URL, so a link to a specific screen's Details tab works when pasted into a ticket or a chat.

Keeping it current

Coming back to a dashboard tab you left open reloads what it shows, so statuses are current as of the moment you look rather than the moment you last clicked.

Working on several at once

Edit, at the top right, turns on checkboxes. Select the screens you want, choose Labels, and apply or remove labels across all of them in one go. Finish turns it off again.

That is the fastest way to bring a batch of new screens into an existing playlist: label them all at once, and every playlist already targeting that label picks them up. See Labels.